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PPADB improves operations

Public Procurement and Assets Disposal Board (PPADB) has launched a procurement system called Tshipidi or Integrated Procurement Management System (IPMS) to improve the board’s operations.

Speaking at the launching ceremony, PPADB executive chairperson, Ms Bridget John said the system formed part of the 2008-13 PPADB implementation strategy.

“This is a web based system with various procurement modules aimed at assisting the board in managing public procurement and assets disposal more efficiently by automating its processes,” Ms John said.

The system is expected to improve transparency and efficiency in matters pertaining to public procurement and assets disposal. IPMS, she said, would enable the Board to avail its services by providing access to procuring entities and the bidding community outside the confines of PPADB offices in Gaborone.

Ms John noted that the system is being implemented in two phases: phase 1 being the Contractor Registration Module and the second phase includes the rest of the modules such as Invitation to Tender vetting, E-Bidding, Adjudication, Dispute Resolution and Capacity Building.

She said once the IPMS project is completed, it would be a key enabler for reducing contractor registration cycle time on assessing applications for approval by the Board while at the same time creating an audit trail throughout the tendering process.

It would also improve access to the tender whereby contractors would receive email alerts on floating tenders and be able to download tender documents to submit them online from home, internet cafe and their offices.

The system would ensure transparency and integrity by capturing data on the system which would be accessible to all contractors who have access to the internet as well as track the status of their bids and the outcome of tenders.

On the other hand, IPMS would reduce administrating overheads and increase process efficiency as it would interface with other government systems such as National Identification Systems for Omang, Registrar of Companies, tax management system vehicle registration system, she said.

Other government departments would include Government Accounting and Budgeting System (GABS), for work and residents permits, consumer price index system and others.

Ms John said the system’s benefit was that it would provide convenience and access to PPADB’s registration services and would reduce travelling costs as contractors no longer have to travel to Gaborone to submit forms.

“The other good thing for contractors is that with the online registration, the P50.00 charge for submitting application and registration forms would fall off resulting in PPADB losing P2 million usually collected through this levy,” she said however, the cost of processing forms, codes and sub-codes would still apply.

Furthermore, Ms John said as a result of their contract with BotswanaPost, contractors would be able to make payments at post offices throughout the country adding that the rollout of post offices that would accept payments would be announced in due course.

She urged contractors to submit applications online as subsequent to the launch, PPADB would no longer be in position to avail resources for the processing of new manual applications except for applications received prior to the launch.

NexTender programme manager, Mr Hiren Thuthija said his company has a vast of experience acquired in India regarding implementation of the electronic systems.

He said Botswana has improved faster than India in terms of IPMS noting that in the past ten years it was impossible for India to enter the African market, but Botswana as usual is the pioneer in Africa and this kind of system was being implemented in Africa for the first time in Botswana.

For his part, NexTender project director Mr Sujeet Bhatt said the system is user friendly and could alert the user of any information that was overlooked.

He said the system allows users to declare their interest and in case of none, they are allowed to proceed with other steps including provisions of verifying applicant’s criminal records.

Mr Bhatt noted that payments and other fees are calculated automatically and could be paid at the post office.

Business development officer at BotswanaPost, Ms Boitumelo Mothibamele said there are 125 post offices and 54 Kitsong Centres of which they would ultimately be able to reach out the entire contractor community.

Ms Mothibamele noted that with the advent of the Kitsong Centre they would be able to allow people to register online and those who do not have internet at home will also utilise the centre.  ENDS

Source : BOPA

Author : Goweditswe Kome

Location : Gaborone

Event : System Launch

Date : Mar 28 Thu,2013

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